【In Shenzhen】Key Reminders for Company Address Change

When relocating an office in Shenzhen, China, don’t forget the following.

Update the company address registered with the Industry and Commerce Administration

This is the most crucial task not to miss.

According to China’s corporate management regulation 「中华人民共和国公司登记管理条例」, if a company changes its address, it must apply to the Industry and Commerce Administration for address update registration before moving to the new location and submit the proof of use for the new premises.

Many companies hire external consulting firms because they think, “I don’t understand the update process—it seems too complicated.” However, the process is actually not that complex; companies can even handle it themselves.

① Submit the application and make a reservation on the official website of the 「深圳市市场监督管理局」.

② On the scheduled appointment date and time, bring the required documents to the designated Industry and Commerce Administration office (notified in advance) to complete the address update registration procedures.

③ If there are no issues with the document review, you will receive a notification via SMS. Then, bring your current Business License to the Industry and Commerce Administration office to collect the new Business License.

When applying on the official website of the 「深圳市市场监督管理局」, if you have questions about the application process or how to fill in the required fields, you can confirm via the phone number provided below.

Inquiry Hotlines

0755-12315 / 0755-12345

Additionally, the documents to bring when handling procedures at the Industry and Commerce Administration can be checked on the「广东政务服务网」based on the company type (domestic-funded / foreign-funded). (No fee is charged for address update registration.)

After completing the procedures at the Industry and Commerce Administration, you can obtain the new Business License in approximately 1 working day. At that time, the original Business License you brought will be collected.

Updating the Company Address Registered with the Bank

When a company opens a bank account, the bank registers information such as the company’s address.

To ensure smooth access to over-the-counter and online banking services, you must update the company address registered with the bank alongside the company’s official address change.

There is no mandatory rule specifying “a deadline by which the bank address update must be completed after the company address change.” However, it is recommended to complete the update as soon as possible based on the company’s schedule.

Rules vary by bank, but generally, you need to make an appointment with the bank via phone first. During the appointment call, it is advisable to confirm the required documents as a precaution to avoid missing anything.

ICBC Procedure · For the first time

For reference, below is a list of materials that may be required, using Industrial and Commercial Bank of 「中国工商銀行（深圳深东支行）」 as an example.

ICBC Procedure · For the Second time

The change fee is RMB 100 (approximately JPY 2,000), which will be deducted from the company’s basic deposit account. Additionally, it takes about 10 business days from the first procedure to the completion of the change.

Confirming the Company Address Update with the Tax Bureau

After completing the company address update registration at the Industry and Commerce Administration, the company address registered with the Tax Bureau will be updated automatically.

The company only needs to log in to the 「深圳市电子税务局」, navigate to the page where company information is displayed, and confirm that the address has been updated.

Office Internet Line Relocation

Regarding internet lines, there are various scenarios: some companies use the pre-installed internet lines in their rented offices directly, while others sign contracts for exclusive corporate internet lines to enhance security.

Among these, for companies that “have contracted and use exclusive corporate internet lines,” they must complete the internet line relocation procedures with their internet service provider (ISP) when moving to a new office.

China Mobile, China Telecom, and China Unicom are the three major telecommunications operators in China. Companies can contact their contracted operator via phone to confirm the specific method, process, and required documents for corporate internet line relocation.

Inquiry Hotlines for Top 3 Telecom Operators

♦ China Mobile
10086
♦ China Telecom
10000
♦ China Unicom
10010

For company’s exclusive internet relocation, visit the operator’s business hall (fee varies by operator).

After applying, the operator will call to schedule work; on the scheduled day, bring routers, access points from current office to new office, meet staff to complete equipment procedures (1-3 business days from application to completion).

※ Relocation area (e.g., residential/business district) may affect the plan—e.g., business district plan fees may be higher than residential ones. For details, ask staff when handling procedures at the business hall.

Summary

The above are the key points not to be missed when relocating a company’s address.

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